Introducing a new way to interact with CDS
TMX-CDS now offers Issuers the ability to submit Notice of Record & Meeting Dates Publication Requests online through the new CDSX.
As of April 28, 2025, Notice of Record & Meeting Dates publication requests must be submitted through the new CDSX web portal.
Mail & Fax options will no longer be accepted
More about this Service
Securities regulations specify that when an Issuer calls a meeting of their shareholders, the Issuer must provide the registered holders with an information circular and other applicable documentation for their meeting. The Issuer must also solicit their voting proxies if the registered holders do not plan to attend and vote at the meeting in person.
If only Holders of Record and Omnibus Proxy is required, please complete a Holders of Record Request.
Please Note
Requestors must confirm that the Issuer is a reporting Issuer in Canada in order to submit a Notice of Record & Meeting Dates request. CDS will only publish shareholder meeting details for Issuers that are identified by the requestor as a Reporting Issuer in Canada.
Request Submission Deadline
Every Wednesday at 3:00 p.m. ET (1:00 p.m. MT, 12:00 p.m. PT), cutoff publication of meeting dates.
How to submit a request
Get Access
If you haven’t done so, register for a TMX-CDS Connect account to access CDS services.
Login to CDSX
Access CDSX by entering the credentials you created for TMX-CDS Connect Account then click the CDSX tile.
Select Notice of Record
In the left hand navigation of CDSX, select the Notice of Record option.
Complete the Forms
Complete the appropriate forms.
Note: Requests that do not directly originate from the transfer agent or issuer require either a statutory declaration or a letter of authorization from the issuer in order for CDS to release the information.
Review & Pay
Once you have reviewed your information, you will be redirected to the payment screen where you can use a credit card to pay the service fee.
Submit
Upon payment, your request will be submitted for processing.
Receive notification of approval in CDSX.
You can track the status of your Requests through the new CDSX. Deadline is Wednesday at 3pm est.
- Globe & Mail approved requests will be published the following Monday.
- Journal de Montreal approved requests will be published the following Tuesday.
FAQs
Who can submit?
Issuers, Transfer Agents, and authorized 3rd Parties can submit a request.
How many publications can be requested?
Only 1 publication per Issuer can be requested at a time. For each notice publication, a separate request and fee is required.
For a repeated publication, a new request is required.
Where do we publish？
Approved requests are published on：
- Globe & Mail
- Journal du Montreal
- CDS.ca Shareholders Meeting website
Need additional help?
Please contact nrmd@tmx.com.
Insert Other FAQs?
1 company per request. For each company you are inquiring about, a separate request and fee is required.